Administrative Assistant – Senior

REAL Recruitment has partnered with a multi-disciplined engineering firm, we are seeking a Senior Administrative Assistant to join their team. Our client has a passion for innovation and the experience to get the job done right, and on time. We select people who share our values, beliefs and commitment to this vision and who demonstrate the expected behaviours, competencies and performance associated with their prospective roles within the company.

Key Responsibilities:

  • Maintain confidential office files, create, drafts for correspondence, reports, presentations and other documents
  • Working directly with Senior Management to provide assistance with completing proposals and other duties
  • Assist sales staff with bookings
  • Managing Senior Management emails
  • Coordinate site trips and PPE lending and maintenance
  • Greeting visitors, direct incoming phone calls and respond to inquiries
  • Coordinate with the building manager on needed repairs
  • Arrange maintenance of printers and up keep the supplies
  • Maintain inventory of office supplies
  • Maintain the printer stations
  • Maintain the kitchen and coffee supplies
  • Coordinate with the cleaning contractor and maintain washroom supplies
  • Assist in the revision and updating of internal HSE standards, procedures and training materials
  • Maintain client qualifying agent information on their websites
  • Assist with the revision and updating of Policies and Procedures
  • Boardroom meeting assistance; catering
  • Book & coordinate travel

Key Skills:

  • Minimum five years’ experience as an administrator
  • Experience in the EPC industry or similar preferred
  • Advanced Microsoft office skills including Word, Excel, PowerPoint
  • The ability to maintain a high level of accuracy, confidentiality and organization
  • Excellent interpersonal skills
  • Effective written communications skills
  • Time management skills



    Contact Us



    • Phone: 403-835-5816
    • Email:


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